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Disqualification - Administrative Academic - Graduate

Upon notice by the coordinator of the graduate program in which a student has been placed on administrative academic probation, the student may be administratively academically disqualified from further attendance by the Associate Dean of Graduate Studies if the conditions for removal of administrative academic probation are not met within the period specified.

As mentioned in the section on administrative academic probation, a probationary period must normally precede a disqualification. However, exemptions to this general rule include the following:

  1. In clinical courses, laboratory courses, student teaching assignments, or other types of programmatic requirements, there may be such serious concerns about the safety or well-being of the student, other students, clients, patients, and so forth that repetition of the courses is not reasonable. For such courses or programmatic experiences, departments may establish "no repeat" policies, i.e., a course may not be repeated if not passed on the first attempt. In clinical or lab settings in which safety or well-being are severely compromised, an instructor may disenroll a student from the course, which may lead to disqualification from the major.
  2. A program can disqualify a student without a probationary period for behavior that fails to comply with professional standards of conduct appropriate to the field of study. This conduct could occur in or out of class. Examples include threatening behavior, repeated disruptions of classes that interfere with the educational opportunities of other students and repeated acts of professorial disrespect, badgering, rudeness, interruptions and verbal or written abuse.
  3. Conditional acceptance to a program is, in effect, acceptance under probation in the major. Typically, a specified set of courses or requirements must be passed prior to attaining good standing in the program. There may be time limits or unit limits established to satisfy the conditions, which, if not met, may lead to disqualification from the major degree program without an intervening term on explicit probation. Cohort programs must provide in their policies a reasonable accommodation for students who must stop out for legitimate reasons.

In most cases (unless stipulated by the program in writing), graduate students administratively academically disqualified from their majors have no means for reinstatement. However, unlike academic disqualification, reinstatement and readmission are not absolutely necessary for continuation at the university after administrative academic disqualification. If a student finds another program willing to accept him or her within one semester, an Application for a Change of Graduate Major form can be filed and enrollment can resume following formal acceptance into the new program. SJSU does not allow an "unclassified status" at the graduate level, and thus a student must be accepted into some program to register for courses at the university other than through Open University. If more than one semester elapses from the point of disqualification, the student will be considered to have stopped out of enrollment and will be required to apply for readmission if a second department indicates willingness to allow a transfer.