Probation - Administrative Academic - Graduate

Per Sections 41300.1 Title 5, graduate student may be placed on probation or may be disqualified by appropriate campus authorities for unsatisfactory scholastic progress regardless of cumulative grade point average or progress points. Such actions shall be limited to those arising from repeated withdrawal, failure to progress toward an educational objective and noncompliance with an academic requirement..." Therefore, regardless of the cumulative GPA, administrative academic probation or disqualification can be imposed by the university.

Most instances of administrative academic probation and disqualification result from probation in and disqualification from the graduate major. Thus despite maintaining an SJSU cumulative GPA of 3.0 or better, a graduate student's academic performance in the major may fall below the minimum standards established in that major. In these cases, while students remain in overall good standing with the university, they are subject to probation in and disqualification from the graduate major. Departments have an obligation to inform students of these policies.

In most cases, a direct reassignment from good standing in the major to disqualification from the major is prohibited. In other words, at least one semester of probation in the major is required prior to disqualification from the major. By the same token, there must also be a way of returning from the probationary status to good standing. Exceptions to these regulations are described below under Disqualification - Administrative Academic - Graduate.

The department and university may impose administrative academic probation for any of the following reasons:

  1. Failure to progress satisfactorily toward the degree or other program objective, including that resulting from assignment of 9 units of "NC," when such failure appears to be due to circumstances within the student's control, failure to pass writing requirements, or failure to take a reasonable number of courses in the student's own degree program.
  2. Failure to comply, after due notice, with an academic requirement or regulation that is routine for all students or a defined group of students (examples: failure to complete a required CSU or campus examination, failure to complete a required practicum, failure to make satisfactory progress in the academic program, failure to put together a graduate committee of qualified individuals in programs that require a committee).
  3. Failure to achieve a set of academic standards of the department.
  4. For example, a program might require the achievement of grades of "B" in every class or in particular classes with a stipulated number of repetitions permitted. Similarly, an acceptable standard would be to require a "CR" in field, student teaching, or internship courses with a stipulated number of "NC" grades allowed for repetition.
  5. Programs may restrict a student to two attempts of any course offered by the program. Cohort programs may require that a minimum number of courses/units be taken each semester in order to best use resources or to ensure that the program is completed while student knowledge is still current. A maximum number of units can be set for students on probation.

When such action is taken, the student will be notified in writing and provided with the conditions for removal from probation and the circumstances that would lead to disqualification should probation not be removed.